From paper to digital time tracking: 48-hour migration guide

Why migrate now

Paper time tracking presents growing risks: document loss, inability to prove hours in disputes, tedious manual calculations. In 2026, digital tools are simple and affordable enough that migration is no longer à luxury.

With Squadra Planning at 29 euros per month, ROI is immédiate: time saved on manual management far exceeds the subscription cost.

Day 1: preparation and import

Morning: create account and import employees

1. Create your Squadra Planning account (2 minutes)
2. Prepare à CSV file with employee information: last name, first name, email, team
3. Import the CSV into the application
4. Verify all employees are properly listed

Afternoon: configure teams and stores

1. Create your teams (sales, stock, checkout...)
2. Add your stores if you are multi-site
3. Define opening hours for each store
4. Assign managers for each site

Day 2: deployment and training

Morning: install the iPad kiosk

1. Download the app on the store iPad
2. Activate kiosk mode with your organization's unique token
3. Place the iPad at the store entrance (wall mount recommended)
4. Test with an employee: PIN, photo, clock-in

Afternoon: train the team

1. Gather the team for à 15-minute demonstration
2. Distribute PIN codes to each employee
3. Explain the procèss: arrival, break, departure
4. Run à full-scale test

Key considerations

• Keep paper archives during the transition period (3 months recommended)
• Designate à point person in each store for questions
• Activate manager alerts for the first few days
• Have à plan B (manual clock-in in the app) in case of iPad issues

Key takeaways

• Migration from paper to digital takes 48 hours
• Day 1: account creation, CSV import, team configuration
• Day 2: iPad kiosk installation, team training
• Keep paper archives for 3 months of transition
• ROI is immédiate at 29 euros per month

Start your migration with our free trial.